MYArts Careers

MYArts is hiring:
FACILITIES DIRECTOR

Position Summary

The Madison Youth Arts Center (MYAC) seeks an experienced, ambitious facilities professional to manage our gorgeous performing arts facility. The Facilities Specialist is a new role at MYAC, and the person in this position will have the opportunity to engage in comprehensive facilities management, including facilities operation and maintenance. The Facilities Specialist will also support collaboration with Children’s Theater of Madison (CTM), Madison Youth Choirs (MYC), and other programming partners, ensuring a safe, well-maintained, and sustainable environment for all users.

The ideal candidate for this position will have experience with facilities leadership and management; implementing and using a computer maintenance management system (CMMS); working with contractors and inspectors; administrative tracking; and collaborating with building users.

Questions? Contact info@madisonyoutharts.org

Application process: Use the form below to submit your resume plus a cover letter detailing your qualifications for the position.

Your cover letter should address the following questions:

  • How does your experience prepare you to lead comprehensive facilities maintenance and planning in a building like MYArts?
  • How does your experience prepare you to be successful in working collaboratively in a facility that serves many different user groups?

Application due date: Open until filled; for best consideration apply by January 22, 2025

Position: Facilities Specialist

Hours and Schedule

  • Full-time salaried position
  • Exact schedule determined by facilities needs, but generally Monday-Friday
  • Some weekend and evening on-call hours

Anticipated start date: Mid-February / early March 2025

Compensation

  • Salary: $60,000–$70,000 (commensurate with experience)
  • Paid monthly on the last business day of the month
  • Paid leave
  • Employer-sponsored health insurance and retirement plans

Because this position works in an environment where youth are present, the successful candidate will need to pass a background check before a final offer can be settled.

Children's Theater of Madison performing at the Madison Youth Arts center

Position details

Key Responsibilities

  1. Facility Operations & Maintenance
  • Oversee daily operations, ensuring the effective functioning of systems such as HVAC, plumbing, electrical, and security.
  • Conduct regular inspections and address maintenance issues proactively.
  • Manage compliance with all safety and regulatory requirements (e.g., elevator inspections, fire prevention).
  • Oversee building access controls, including keys, fobs, and security systems.
  • Collaboratively continue to develop and communicate safety procedures and expectations.
  1. CMMS and BMS Management
  • Lead the selection and implementation of a CMMS (Computerized Maintenance Management System).
  • Utilize the Trane Tracer BMS (building management system) to monitor and control HVAC systems.
  • Train staff on CMMS and BMS usage for operational efficiency.
  1. Vendor and Contractor Coordination
  • Serve as the primary liaison for contractors and vendors, managing repairs, maintenance services, and upgrades.
  • Monitor vendor performance and ensure all contracts are executed efficiently and within budget.
  • Develop and maintain a database of approved service providers.
  1. Administrative Duties
  • Maintain detailed records of facility operations, including maintenance schedules and vendor contracts.
  • Prepare performance reports for leadership.
  • Develop and refine operational procedures to enhance collaboration among MYAC, CTM, and MYC.
  1. Collaboration and Strategic Planning
  • Participate in strategic planning to align operations with long-term goals.
  • Support sustainability initiatives and cost-saving measures, including energy-efficient upgrades, facilities-related grant opportunities, shared services, etc.

Reporting Structure

  • Reports To: Madison Youth Arts Center leadership
  • Collaborates with: MYAC leadership team, scheduling, and operations staff

Required Qualifications

  • Proven experience managing commercial, municipal, or public buildings.
  • Knowledge of building systems such as HVAC controls, HVAC physical system, water treatment, plumbing, pest control, freight and passenger elevators, internet, copy machines, and security.
  • Experience selecting, implementing, and managing a CMMS.
  • Strong project management skills, including vendor coordination, budget management, and training and delivery.
  • Excellent communication and collaboration skills.
  • Facilities budget management experience for short- and long-term planning and spending.
  • Calm and collaborative decision-making and problem-solving.

Preferred Qualifications

  • Experience with facilities in arts-, community-, or youth-focused organizations.
  • Familiarity with sustainability practices and grant opportunities.
  • Experience in shared resource or multi-organization operational models.
  • Knowledge of theater or performance venue systems is a plus.

Key Performance Indicators

  • System Implementation: Successful deployment of CMMS within the first year.
  • Operational Efficiency: Improved response times and preventive maintenance outcomes.
  • Collaboration: Enhanced resource sharing and reduced redundancies.
  • User Satisfaction: Consistently positive feedback from facility users.

Employing organization

MYArts is a 3.5 year old facility on Madison’s near east side that supports Madison-area youth arts organizations by providing affordable space for classes, workshops, and other programs. Its mission is to ensure opportunities for young people to express themselves, discover the arts, and create connections, and serve as the home for the Children’s Theater of Madison and Madison Youth Choirs.

Our core values are inclusion, collaboration, and discovery. We strive to integrate these values into all aspects of our institution and our work, and to constantly grow and improve in our ability to manifest these values. MYArts has a strong commitment to growing access and equity within youth arts programming. We are especially committed to supporting communities of color and other marginalized groups, and have strong expectations that MYArts staff people will positively contribute to that goal.

Workplace setting: 

  • Work time will involve computer / desk work; significant time moving around the building; performing physical labor to maintain the building; and interacting with external vendors as well as colleagues who work at and/or use the facility.
  • Covered parking available onsite. Ample bike parking; served by numerous bus routes

Facilities Specialist

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Let’s Connect

info@madisonyoutharts.org

(608) 416-1945

1055 E Mifflin Street
Madison, WI 53703

 
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